The combined Board of Directors of the Lake Whitehurst West and Larrymore Lawns Civic Leagues have wriiten a new set of bylaws for the merged civic league, approved them, and will present them to the general membership for approval at our May 15, 2018 meeting. If approved, this will complete the merge of the two organizations.
You can review and print the new bylaws below or download and print them.
Only paid members are eligible to vote. You can join prior to the meeting by applying and paying online at www.lakewhitehurstwest.com/join, or by completing the application on the back page of your newsletter and mailing it in or bringing it with your payment to the meeting.
BYLAWS OF THE LAKE WHITEHURST WEST CIVIC LEAGUE, INC
HUNT CLUB POINT • LARRYMORE LAWNS• MEADOWBROOK FORESTMEADOWBROOK TERRACE • WATERS EDGE
Revised by the Board of Directors May 8, 2018 • Adopted by the General Membership _______________
ARTICLE I – Name and Description
The legal name of this civic league is the Lake Whitehurst West Civic League hereafter referred to as the League. It includes neighborhoods and single family residences inside the boundaries of North MilitaryHighway to the intersection of E. Little Creek Rd., east to Halprin Drive and Lake Whitehurst, and southto Longdale Dr., including all of Hunt Club Point, Larrymore Lawns, Water’s Edge, Meadowbrook Forest,and Meadowbrook Terrace.
ARTICLE II – Aims and Objectives
The mission of the League is to encourage and empower residents of diverse backgrounds and interests to work together in the development of a safe and healthy neighborhood that may involveneighborhood plans and proposals with respect to land use, zoning, parks, open space, recreation,schools, community facilities, traffic and other factors affecting the livability, social, moral and economicaspects of the League’s neighborhoods.
Our Core Values are:
- Ensuring safe homes andstreets
- Supporting excellence in the maintenance of propertyvalues
- Creating a positive, regenerative effect on our environment that avoids detrimentalimpacts
- Providing a web-based organization with effective and efficient services that are responsive, inclusive, and neighborhoodfocused
- ARTICLE III – Membership
Any adult(s) residing in a single family residence in our geographic boundaries are eligible for one household membership. Each household membership shall be entitled to one vote on any issue before the League, provided the household is a member in good standing with dues paid in full at the time of the meeting.
The League shall conduct periodic membership drives during the year. New members may be admittedat any time during the year.
ARTICLE IV – Dues
Annual dues are $15.00. Membership is by calendar year from January 1 through December 31.
ARTICLE V – Executive Officers
The inherent duties of each Executive Officer are defined as follows:
Section 1. President – The President shall chair all League meetings and Board meetings and shall act as the official representative and spokesperson of the League unless that responsibility is delegated by the President, the League membership or these Bylaws to another person. The President shall prepare the agenda for all board meetings. The President is an ex-officio member of all committees.
Section 2. First Vice President – The First Vice-President shall be responsible for arranging guest speakers and other programs to be featured at membership meetings. The First Vice President shall also assist the President in the execution of presidential responsibilities and act on behalf of the President during the President’s absence or inability to attend toduties.
Section 3. Second Vice President – The Second Vice President shall assist the First Vice President in the execution of their duties and act on behalf of the First Vice President during the Vice President’s absence or inability to attend to duties.
Section 4. Treasurer – The Treasurer shall have custody of all funds of the League and deposit same in the name of the League in a federally insured bank or banks as the Board may choose. The Treasurer shall prepare and present an annual budget for the approval of the Board at the January Board meeting and for the League at the general meeting. The Treasurer shall prepare and present an accounting of all receipts and disbursements in a monthly report to the Board and to the League, and shall deliver an annual report to the League at the November meeting. The Treasurer shall collect and record all dues and monitor the League membership roster.
Section 5. Secretary – The Secretary will record and maintain minutes of all Board and general membership meetings and submit them to the respective bodies for approval, provide copies of minutes to Board members prior to the meetings at which they are to be approved and maintain the minutes of the League in good order, transferring them to the secretary’s successor upon election. The Secretary shall notify Board members of the time and place of Board meetings and shall provide agendas for all regularly scheduled Board and membership meetings. The Secretary will publish said minutes on the website.
Section 6. General Area Chairman – The General Area Chairman will head the community improvement committee regarding any issues in any of the neighborhoods of our League.
Section 7. Member-at-Large – The Member-at-Large is appointed by the Presidentand serves the Board’s strategic needs as determined by the President at any given time.
Section 8. Immediate Past President – The Immediate Past President seat shall be filled by the person who served the prior term as President. The duties are to provide guidance, historical context and leadership to the Board of Directors regarding past practices and to advise the Board on an as-needed basis. The seat is an ex-officio non-voting position of the Board. The term of office is concurrent with the term(s) of the succeeding League President.
Section 2. The Board shall:
- Assist in guiding the League toward the achievement of its objectives outlined in ArticleII.
- Be responsible for coordinating the activities of the League and its committees.
- Prepare the agenda of all regular meetings.
Section 3. No officer or member of the League shall represent the League in any matter without prior approval of the Board.
Section 4. Any officer who fails to attend three consecutive Board or League meetings without good cause, may be removed from office in accordance with Section 5 of this Article.
Section 5. Any officer who fails to perform the duties of such office may be removed, following 15 days written notice from the Board, by a two-thirds vote of the members present at the next League meeting.
Section 6. The Board will appoint an interim officer until a special election is held at the next League meeting, following notice in the newsletter.
ARTICLE VI – Committees
Section 1. Special and Standing Committees may be appointed by the President or the Board as may be required to promote the objectives and interest of the League.
Section 2. The Committee Chairperson may report on activities of their committee at each regular meeting as necessary.
ARTICLE VII – Election of Officers
Section 1. At the September meeting, the President shall appoint a Nominating Committee of not less than two members and not more than four members.
Section 2. The slate offered by the Nominating Committee shall be delivered to the membership along with the announcement of the November meeting. Additional nominations may be made from the floor at the November meeting. Only one member per household is eligible to be nominated for office.
Section 3. The officers shall be elected at the regular November meeting by voice vote. A quorum of the membership must be present at the November meeting and a simple majority of those present will elect the new officers. Any officer may succeed their self.
Section 4. The duly elected officers shall be installed at the December meeting. The term of theofficewill be for one year.
ARTICLE VIII – Finances
Section 1 – All individual expenditures in excess of $250.00 shall be contained in a membership-approved budget or approved in advance by the membership at meeting. The Board shall approve all expenditures inadvance.
Section 2 – The President and the Treasurer shall sign all checks.
Section 3. The Treasurer shall present a record of transactions to the board at each board meetings. TheTreasurer shall also present the current balance in all accounts to the general membership at eachregularly scheduled meeting.
Section 4. Claims for expenses incurred on behalf of the League must be submitted to the Treasurer within 45 days of the day the expense was incurred. The original or a replica of the receipt must accompany the claim or the claim will not be reimbursed under any circumstances.
Section 5. An ad hoc committee shall audit the Treasurer’s books annually in November. The results of the audit will be announced no later than at the January Board and general meetings.
ARTICLE IX – Meetings and Quorums
Section 1. Meetings or official League events will be held in January, February, March, April, May, September, October, November and December. The July meeting may be replaced by the annual Summer Picnic.
Section 2. Meetings will be held on the third Tuesday of the month and will begin at 7:00 p.m.
Section 3. The Board of Directors or the President may change the day and hour of a regular meeting, and may call special meetings at any time upon notification of the membership.
Section 4. A quorum shall consist of 12 League members in good standing.
ARTICLE X – Parliamentary Procedures
The proceedings of the League shall be conducted in accordance with Robert’s Rules of Order.
ARTICLE XI – Amendments
Proposed amendments to these bylaws may be submitted in writing to the Board. Upon review and approval by the Board, the Secretary will read the proposed amendment at the next League meeting and discussion will then be entertained. Following any changes resulting from the meeting, the proposed amendment will be included in the next League newsletter for members’ review prior to the next meeting. Provided a quorum is present, the amendment will be voted on and, if approved by two- thirds of the attendees, the amendment will be incorporated into these by-laws.
Eric Hause – President
Eileen Murley- First VicePresident
Mary Lou Gonzales – Second Vice President
Christian Strange – Treasurer
John E. Polley – Secretary
Deborah Mosher – Member-at-Large
Linda McConnaghy – Area Chairman
Tisha Jordan – Larrymore Lawns liaison
Rick Williams – Larrymore Lawns liaison